Contract Administrator

Position Summary

The Contract Administrator is responsible for providing contract administration support to the Procurement Officer for Professional Service Contracts and Service Authorizations.

Job Duties

• Maintains contract administration files for Professional Services.
• Maintains contract compliance with prime consultants.
• Oversees the administrative procurement procedures to ensure conformance with ALCOSAN procurement policies
• Utilizes data management software to compile and organize data and prepare reports.    
• Assists in the implementing a centralized project management database.
• Participates in negotiations with Departments on Professional Services costs and terms and conditions.
• Conducts due diligence as required on successful cost proposals.
• Assists in reviewing submittals for completeness while maintaining the integrity of procurements.
• Oversees invoices, as requested by the Project Manager, of professional services.  Maintain the documentation of any corrections/concerns.  Work with the Project Manager to address/mitigate these concerns.
• Assists in implementing the Professional Services Procurement Manual, including developing and providing training on contract terms and conditions.  
• Assists in maintaining and updating relevant procurement policies and procedures.
• Performs closeout activities on completed contracts

Job Duties (cont.)

Knowledge / Abilities

• Microsoft Office Word, Excel, and PowerPoint 
• Mathematics 
• Architecture, Engineering, and Construction Industry (knowledge as it applies to the work being performed)
• Contract Law, specifically the State of Pennsylvania
• E-Builder Project Management Software
• Municipal Authorities Act
• Accounting Principles 
• Communicate with Persons Outside Organization — Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail. 
• Communicate with Supervisors, Peers, or Subordinates — Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person. 
• Establish and Maintain Interpersonal Relationships — Developing constructive and cooperative working relationships with others, and maintaining them over time. 
• Get Information — Observing, receiving, and otherwise obtaining information from all relevant sources. 
• Interact With Computers — Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information. 
• Analyze Data or Information — Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts. 
• Organize, Plan, and Prioritize Work — Developing specific goals and plans to prioritize, organize, and accomplish your work. 
• Coach and Develop Others — Identifying the developmental needs of others and coaching, mentoring, or otherwise helping others to improve their knowledge or skills. 
• Develop Objectives and Strategies — Establishing long-range objectives and specifying the strategies and actions to achieve them. 
• Update and Use Relevant Knowledge — Keeping up-to-date technically and applying new knowledge to the position. 
• Think Creatively — Developing, designing, or creating new applications, ideas, relationships, systems, or products, including artistic contributions. 
• Evaluate Information to Determine Compliance with Standards — Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards. 

Minimum Education Level Required

Bachelor’s Degree in Liberal Arts, Business Administration, Business Law, Finance or a related field.
 

Minimum Experience Required

Five (5) years’ experience in Contract Administration including terms and conditions, both cost and fixed.  Three (3) years’ experience with Engineering and Professional Services Task Order Contracts. 

Required Certifications / Licenses

None Required